Church payroll has it's unique complexities: pastoral allowance, rostering, award classifications most software gets wrong. For Kingdom Breakthrough handles all of it, so pay day is never the thing your board has to ask questions about.
Payroll is one of the least forgiving parts of running a church. There is no margin for a late super payment, a missed STP lodgement, or a pastoral allowance set up incorrectly. Staff notice immediately when pay is wrong, and the ATO does not distinguish between a church and any other employer when it comes to compliance.
Yet payroll for churches is more complex than standard business payroll. Pastoral allowances, salary packaging, a mix of paid staff and volunteers, and Fair Work Award classifications for ministry and admin roles all require sector-specific knowledge that most generalist bookkeepers and off-the-shelf software were never built for.
For Kingdom Breakthrough exists to close that gap. We provide fully outsourced payroll services designed specifically for Australian churches, delivered by a team with over 25 years of NFP sector experience. Whether you have one part-time administrator or a full ministry staff team, we build payroll processes that are accurate, compliant, and built to scale with you.
Pastors and elders carry enough. Getting pay runs out on time, tracking leave balances, and staying on top of superannuation and STP obligations should not be one more weight on their desk.
When church payroll is managed well, your staff are paid correctly and on time, every time, and your leadership team can walk into every board meeting knowing your obligations to the ATO, to Fair Work, and to your people are met in full.
With over 25 years working exclusively in the NFP sector, our team understands the realities of church payroll, from pastoral housing allowances to rostered staff and casual ministry workers. We bring that expertise directly to your church through a fixed-fee monthly model that is predictable, reliable, and built for the long term.
Most churches do not need a payroll officer. What they need is payroll that is never wrong.
Outsourcing your church payroll gives you access to specialist NFP expertise at a fraction of the cost of an in-house hire, without the risk of relying on volunteers or generalist bookkeepers unfamiliar with the sector's specific requirements.
Australian churches face a distinct set of payroll obligations: Single Touch Payroll (STP) reporting, payday super, correct useage of pastoral allowances, Fair Work Award compliance for admin and ministry staff, and accurate leave and entitlement tracking.
Getting these wrong exposes your church to ATO penalties, Fair Work claims, and the erosion of staff trust. Getting them right protects your people and your church's reputation as a good employer.
Outsourcing removes the operational risk and gives your leaders something far more valuable than compliance: the freedom to lead.
Every pay run we process, every allowance we set up, and every report we lodge is shaped by the same set of convictions. Payroll accuracy and Kingdom values are not in tension. They reinforce each other.
We do not treat church payroll as a generic processing task. We treat it as an act of stewardship of your people, one that deserves the same care, precision, and integrity as any other area of ministry.
Church Payroll Specialists, Not Generalists
There is a significant difference between a bookkeeper who has processed a few pay runs for a church and a team that has spent over two decades building expertise specifically in Australian NFP and church payroll.
Our people understand pastoral allowances and salary packaging for religious practitioners, the award classifications that apply to ministry and admin staff, and how to correctly manage a mix of paid staff, casual workers and volunteers on the one payroll.
That depth of knowledge means less time explaining your context and more time getting your people paid right.
Depth of Not-for-Profit expertise
Continuity and reliable coverage
Accessible, sector-leading systems
A unified outsourced team, when you need it
Releasing pastors to focus on ministry
A model shaped by experience and purpose
Our Heart as an Outsourced Team
We passionately believe in building genuine, long-term relationships with the churches we serve. Strong governance is one of the most important gifts we can offer a church, and we take that responsibility seriously.
The Onboarding Process
What Does Ongoing Partnership Look Like?
Payroll Software Solutions for Churches
We use sector-leading, STP-compliant payroll platforms configured specifically for church payroll, including pastoral allowance handling and correct award interpretation.
Your data is accurate, accessible, and secure, and your team never needs to become payroll system experts to benefit from it.
We handle setup, configuration, and ongoing management, including STP reporting and superannuation processing, so your church can focus on ministry, not payroll admin.
To use the calculator, enter your annual revenue and number of staff, then select your preferred level of support. The calculator will show an estimated monthly fee based on your selections.
Let's build a governance foundation your church can stand on.
This pricing tool is intended to give an estimated quote only. To obtain a formal quote, please reach out to us for a further discussion around your requirements, available budget and specific context.
